How to classify business files
There are many documents which are being handle in the businesses.The nature of the documents use comes from different sources as some documents are being received and others get dispatched from the business.These documents have to be sorted and kept safely in files and folders so that they so that they can be easily retrieved when they are being required in the business.To achieve these,then the documents have to be filed based on their classifications.Business usually keep files based on many classifications.The files and folders can be kept based on either:
Alphabetical Classification
This is whereby business file their documents according to the alphabetical orders of file name. Documents in business usually have different names.So documents with names which starts with letter A are the ones which are filed first followed with those documents with names which starts with letter B and classifications of files this way continues upto those documents with names which starts with letter Z.
Chronological Classification
This is a filing method where the business keep files and folders according to date and time when the documents were received and dispatched to and from the business.Documents which are being received in the business usually have dates when they were being receive in the business while those documents which are being dispatch from the business usually have dates when they were being dispatch from the business.So chronological classification of files is where the business classify the files/arrange the files and folders according to how they were received in the business and also according to how the files and folders were dispatch from the business.
This is a filing method where the business keep files and folders according to date and time when the documents were received and dispatched to and from the business.Documents which are being received in the business usually have dates when they were being receive in the business while those documents which are being dispatch from the business usually have dates when they were being dispatch from the business.So chronological classification of files is where the business classify the files/arrange the files and folders according to how they were received in the business and also according to how the files and folders were dispatch from the business.
Numerical Classification
This is a filing method where the business arrange their files and folders according to numbers.Usually the business gives numbers or even write numbers on this files and folders so that the business can easily arrange the files and folders according to these numbers which are written them.
This is a filing method where the business arrange their files and folders according to numbers.Usually the business gives numbers or even write numbers on this files and folders so that the business can easily arrange the files and folders according to these numbers which are written them.
Subjective Classifications
This is a filing method where the business arrange their files and folders according to their subjects of the files and folders.In this case all documents related to the same subject's are file together like for example all documents related to finance are filed together while those documents related to sales are filed in their respective sales files and classifications of documents continues this way for all the subjects which are in the business.
This is a filing method where the business arrange their files and folders according to their subjects of the files and folders.In this case all documents related to the same subject's are file together like for example all documents related to finance are filed together while those documents related to sales are filed in their respective sales files and classifications of documents continues this way for all the subjects which are in the business.
Geographical Classification
This is a filing method where
the business classify/arrange files according to the numbers of branches the business have in different locations.This type of filing method is suitable to businesses which have many branches in different geographical locations.
Point to consider when filing documents or folders
Business documents should be kept in places where there are no chances of fire outbreak.Their should also be fire extinguishers to clear off the fire incase of fire outbreak.
Point to consider when filing documents or folders
Business documents should usually be kept in places free from moisture or dust to avoid the documents become dirty or to avoid them become wet which will discourlorised them or make them became torn.
Business documents should be kept in places where there are no chances of fire outbreak.Their should also be fire extinguishers to clear off the fire incase of fire outbreak.
So after keeping the files according to above four types of
classification,the business can decide either to have all of the
documents kept at the
business premises or to have them kept at
the
bank depending on the sensitivity of the documents/files.Banks usually charge some fees for keeping items on behaves
of
their customers.Sensitive or those documents/files which requires much security can either be kept at the banks or can be kept away from the business but to a more
secure
place.
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How entrepreneurs can avoid misunderstanding with customers when taking their orders
How customers will easily identify the goods and services which you are selling
How entrepreneurs can attract more customers to their business
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What is trade discount in business
What is quantity discount in business
What is cash discount in business
What is seasonal discount in business
What is promotional discounts
What is geographical discount
What is accumulative quantity discount in business
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Expenses which entrepreneurs encounters during their business operation
Factors to consider before starting the business
How to get business ideas
How to display goods/services in the business
How to display goods/services in the business
How to know that your business is performing well
When should entrepreneurs increase price for the goods and services which they sell
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Types of business records
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How to partition offices within the business
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Disadvantages of hire purchase to the customers in business
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How to wash business toilet thoroughly clean
How the business can have sufficient water
Major functions of water within business organization's
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